4.1. The Presidential Council consists of:
4.1.1. President and a President-Elect
4.1.2. The Secretary General and a Secretary General-Elect
4.1.3. The Treasurer and a Treasurer-Elect
4.1.4. one Representative delegated by UEMS ORL Section and Board and one Representative delegated by the European Board Examination in Otorhinolaryngology (EBEORL-HNS)
4.1.5. The Congress Presidents of the upcoming two biennial conferences/congresses
4.1.6. The immediate past-President and past Secretary General
4.1.7. Two Senior Counsellors
4.2. Formation of the Presidential Council
4.2.1. The President-Elect, the Secretary General-Elect and the Treasurer-Elect are elected by the General Assembly in accordance with 4.4 and 5.
4.2.2. After the President has withdrawn from his office the previous President-Elect succeeds the President. In the same manner the Secretary General-Elect and the Treasurer-Elect succeed the Secretary General respectively the Treasurer.
4.2.3. Members of the Presidential Council mentioned in 4.1.4 are delegated by the relevant members. Individual Persons to be delegated have to be member of a society that is a Full Member of the Confederation.
4.2.4. The Congress Presidents of the upcoming two conferences/congresses are members of the Presidential Council by virtue of their positions in the winning bid for these conferences/congresses as voted for or affirmed by the General Assembly (5.6.8).
4.2.5. The immediate past-President and past Secretary General are members of the Presidential Council by virtue of their past function in the Presidential Council.
4.2.6. The Senior Councilors advise the Presidential Council and are elected and recalled by all other members of the Presidential Council entitled to vote.
4.2.7. Members of the Presidential Council cannot hold more than one position within the Presidential Council simultaneously.
4.3. Tenure of office of the Presidential Council
4.3.1. Unless otherwise stipulated in the bylaws, re-election of officers is not permitted.
4.3.2. The tenure of the President, the President-Elect, the Secretary General, the Secretary General-Elect, the Treasurer and the Treasurer-Elect is two years. The Treasurer can be re-elected as Treasurer-Elect one time.
4.3.3. The Presidents of the two upcoming biennial conferences/congresses that shall be organised by the Confederation are members for the four years preceding the respective conference/congress.
4.3.4. The tenure of the UEMS and EBEORL-HNS representatives is four years. It ends at any rate with the end of the representatives‘ terms of the function in the UEMS ORL Section and Board or the EBEORL-HNS respectively. Once only it may be extended for further four years.
4.3.5. The tenure for the immediate past-President and past Secretary General is two years and cannot be extended.
4.3.6. The tenure of the Senior Councilors is two years. Re-election is possible.
4.3.7. The officers remain in office beyond the tenures above until new officers for the respective positions have been elected or delegated.
4.4. Election of officers-elect:
4.4.1. Any individual person who is a member of a society that is a Full Member of the Confederation can be elected as President-Elect, Secretary General-Elect or Treasurer-Elect.
4.4.2. To be eligible for election by the General Assembly he or she has to present Letters of Support: Firstly, from the National Society he or she is a member of. Secondly, from one of the following: EAONO, EHNS, ELS, ERS, EAFPS and ESPO. Thirdly, from another Subspecialty Society.
4.5. In case of hindrance of any one of the officers the officer-Elect temporarily takes over the task.
4.6. Functions and internal organisation of the Presidential Council
4.6.1. The President is the Chairman of the Presidential Council and represents the Confederation externally.
4.6.2. The Secretary General is responsible for the day-to-day administration of the Confederation. He has to endeavour to facilitate communication between and within the Groups.
4.6.3. The Treasurer is in charge of the financial matters.
4.6.4. The Presidential Council will meet at least once per year at a location and date to be decided, as far as possible, in the preceding meeting. The attendance of guests, in particular of staff that deals with day-to-day business, can be admitted by a simple majority of the members of the Presidential Council. Each National Society and each Subspecialty Society has the right to delegate one representative to meetings of the Presidential Council with no voting right.
4.6.5. The Presidential Council is the governing body of the Confederation.
4.6.6. The Presidential Council shall manage the business of the Confederation.
4.6.7. The Presidential Council shall report to the General Assembly of the Confederation on its activities and financial management.
4.6.8. The Presidential Council shall prepare the revenue and expense statement and balance sheet of the Confederation for the previous business year within the first five months of a business year.
4.6.9. The Presidential Council shall prepare the General Assemblies of the Confederation.
4.6.10. The Presidential Council is entitled to nominate an administrative secretary or other appropriate personnel for the day-to-day business of the Confederation and to entrust the secretary with setting up and managing the office.
4.6.11. The Secretary General of the Presidential Council is responsible for preparing the agendas for the Presidential Council and General Assembly meetings and convening the members not less than six weeks prior to the respective meetings. The dates of Presidential Council and General Assembly meetings shall be published on the Confederation’s website six weeks in advance. The agenda shall be published on the Confederation’s website and sent to the members electronically two weeks before the respective meeting.
4.6.12. All members of the Presidential Council can request additional items for the agenda of Presidential Council meetings up until four weeks before the respective meeting by written request (email sufficient) to the Secretary General. Full Members can request additional items for the agenda of the General Assembly by written request (email sufficient) to the Presidential Council, for the attention of the General Secretary, no later than four weeks prior to a General Assembly.
4.6.13. The Presidential Council nominates a webmaster to set up and maintain an open website for the Confederation. The National and the Subspecialty Societies are responsible for their respective components so as to facilitate a uniform website for all European ORL-HNS activities. The Presidential Council is responsible for the timely publication of Presidential Council and General Assembly meetings and their respective agendas.
4.6.14. The Presidential Council is entitled to develop congress guidelines and to nominate a Professional Congress Organiser (PCO) to manage the congresses/conferences and meetings of the Confederation.
4.6.15. Decisions within the Presidential Council are reached by simple majority vote with at least 50% of its members present. In case of a tie vote the Chairman has a decisive vote. The EBEORL-HNS delegate and the Senior Councilors have no vote.
4.6.16. By order of the President the Presidential Council can hold its meetings and pass resolutions via (online) telephone or video conference, pass (circular) resolutions by electronic means as well as by telephone or other electronic attendance and voting by some members of the Presidential Council.
4.6.17. For urgent decisions that cannot be delayed or in cases of force majeure that make an in-person-meeting impossible, circular resolutions by email are admissible upon request of a member of the Presidential Council if two thirds of the members of the Presidential Council agree. The decision to be taken itself is reached by simple majority vote.
4.7. Notwithstanding 4.6.4 above, members may delegate representatives to meetings of the Presidential Council, if they have been announced to the General Secretary at least four weeks prior to a meeting. The representatives attend these meetings as guests with a right to speak.